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When editing a content item, you can undo actions using the Undo functionality. However, once you have saved a content item, undoing particular specific editing actions is no longer possible. In cases where yo you need to revert a content item to a state in the past, use the XperienCentral revisions functionality. In XperienCentral, a revision is a copy of the complete state of a content item at a particular date and time in the past including content, its layout and its workflow status. If needed, you can revert a content item to a state in the past in order to begin anew from a specific point. When you restore an earlier revision of a content item, the following properties are restored:

  • The full content (rich text, content elements, modular content, layouts)
  • The structure of the content item
  • The title of the content item

Two crucial properties of the content item, however, are not retained from the restored revision: the publication state and workflow status. These two properties of a restored revision are always inherited from the latest revision. The most important reason for this is to prevent an unpublished/inactive content item from becoming published/active and vice versa as a result of the restore action.

The following actions trigger the creation of a new revision of a content item in XperienCentral:

  • Saving a content item
  • Changing the
  • Save
  • Change workflow status of a content item
  • Restoring a content item to Restore a previous revision


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titleApplication managers: read more...

Notes:

  • The revision functionality in XperienCentral is not enabled by default. See XperienCentral Revision Settings for complete information on configuring the settings for the revision functionality.

  • When the revision functionality is enabled, saving content items takes longer than normalit does when the revision functionality is disabled.

  • When the revisions functionality is disabled, XperienCentral nevertheless tracks the number of revisions that would have been created for each content item  since its crreation. For example, if you create and revise a content item 6 times and then turn on the revisions functionality and save the content item 2 more times, the numbering begins at 7 and you will see in the Revisions tab revision numbers 7 and 8, which can be reverted to.



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Reverting a Content Item to a Previous Version

To revert a content item to a previous versionrevision, follow these steps:

  1. Navigate to the content item you want to revert to a previous versionrevision.
  2. Open Navigate to the Properties widgetpanel.
  3. Click [Edit].Click the Revisions tab:




    The Revisions tab opens. It shows a list containing the last x number of revisions for the current content item. The revisions are ordered from top to bottom with the newest revision appearing at the top. The numbering is consecutive beginning at 1. As a result of cleanup actions in your deployment, the revision number appearing at the bottom will not always be 1. For example, you could see in the table revisions 26-51 which means that the first 25 revisions have been deleted and you can only choose to revert to a revision between 26 and 51.  The revisions table shows the following properties for each revision:


    PropertyDescription
    RevisionThe content item revision number.
    TitleThe title of the revision had when it was saved.
    Editor

    The editor responsible for creating saving the revision.

    CreatedThe date and time that the revision was createdsaved.
    Publication statusThe publication status the revision had when it was createdsaved ("active" or "inactive").
    Workflow stateThe workflow state the revision had when it was createdsaved.
    [Restore]Restores the content item to the revision you select.



    The following shows an example of a content item with 7 revisions:





  4. To preview a revision, click the revision number. For example:






    The revision you selected appears in the Workspace. The revision is not editable during the preview. When you preview a revision, you are seeing the exact state the content was in at the time the revision was saved.

  5. If this is the revision you want to revert to, navigate back to the Revisions tab in the Properties widget and click [Restore] in the far right column for that revision. When a revision is restored, the content item is essentially reset to a previous state excepting possibly its workflow status and publication state if they were different from the latest revision.


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xperiencentral_revision_settings
xperiencentral_revision_settings
XperienCentral Revision Settings

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PropertyDescription

application_settings — .create_content_revisions

Enables/disables the XperienCentral revision functionality. When you enable the revision functionality, the browser session must be refreshed in order to see revisions in the list.

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max_age
max_age
webmanager-revision-bundle — .max_age

Specifies the maximum age, in hours, that a revision will be kept. All revisions older than the specified age will be deleted according to the cleanup schedule (see the following setting).

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revision_schedule
revision_schedule
webmanager-revision-bundle — .schedule

The Crontab schedule that dictates when revisions older than that specified by max_age (above) will be deleted. The default is every morning at 00:00.

For complete information on the Crontab formatscheduling jobs in XperienCentral, see Crontab Scheduling Jobs.


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