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A state is the position the content item is currently in. In XperienCentral the state of an object is either "Public" or "Not public". The list of current states appears in the "States" section:
When an object is in a "Public" state, it can be visible on the frontend of the website. When it is in a "Not public" state, it cannot be visible on the frontend of the website.
Adding States
To add a state, follow these steps:
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Conditions
A condition controls defines the circumstance(s) under which a content item is allowed to go from one workflow state to another. The condition is based on a specified property or condition belonging to a content item. For example, a condition can prevent a content item from going from the "Planned" to the "Published" state if it does not have a title or if it does not have an expiration date assigned to it. A condition can be global and apply to all content types or you can select the specific content type to which it applies.
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Error message: Workflow is invalid. No activities defined
How to solve: No activities have been created yet. This message will disappear when activities have been created.