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The XperienCentral Quick Search function allows you to search through all content items (page, article, page section, etc.) using a string or partial string including wildcard characters. The search includes both the name of a content item and content within the content item. The Search function appears at the top middle of the Workspace:
When you enter a search term or terms, the 20 most relevant content items that contain the specified text are shown in a list. Select the item from the list, and it appears in the Workspace.
The list of found items is sorted according to relevance. The "Top hit" is the content item that XperienCentral finds the most relevant based on your search term(s). The rest of the content items that match your query are listed below the "Top hit". If you cannot find what you are looking for using the Quick Search, select the option Go to the Advanced Search to do an advanced query that contains multiple filters that you can use to find what you are looking for.
You can also search for content items according to their internal ID/version ID. To look up the ID/version ID of a content item, navigate to the Status tab of the Properties pane. To search for a content item according to its ID/Version ID, enter a full or partial string in the Search field. All content items/versions that contain the string you specify will be returned.
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To search for a content item according to its type, expand the "Content type" section. In parentheses next to each content type, the total number of items that match for that content type is shown. The content types described in the table below are the default XperienCentral content types. It is possible, however, that custom content types that have been developed specifically for your XperienCentral installation appear in the Advanced Search. Searching for custom content types as described in this topic is done in the same way as for the default content types described in this topic.
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Keywords (
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Or)
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To search for content items containing any of the selected keywords, expand the "Keywords (anyOr)" section. Select the check box next to the keywords you want to include in the search. If you specify more than one keyword, they have an OR relationship with each other. If a keyword you want to include in the search is not shown, enter the full keyword or a partial string in the text field. All keywords that match will appear above the text field. You can then select one or more of the matching keywords. The result(s) of the search will appear in the main "Results" pane. |
Keywords (
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And)
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To search for content items containing all the selected search terms, expand the "Keywords (allAndl)" section. Select all the terms that a content item must contain from those shown. If you specify more than one keyword, they have an AND relationship with each other. If a keyword you want to include in the search is not shown, enter the full keyword or a partial string in the text field. All keywords that match will appear above the text field. You can then select one or more of the matching keywords. The result(s) of the search will appear in the main "Results" pane. |
Keywords (
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Not)
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To search for content items containing none of the selected terms, expand the "Keywords (not anyNot)" section. Select the terms that a content item does not contain from those shown. If a keyword you want to include in the search is not shown enter the full keyword or a partial string in the text field. All keywords that match will appear above the text field. You can then select one or more of the matching keywords. The result(s) of the search will appear in the The result(s) of the search will appear in the main "Results" pane. |
Last Modified Date
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To search for all child pages of a page or page section, expand "With Ancestor" and select the page(s) whose child pages you want to see. The content type "Page" and/or "Page Section" must be selected in order for this option to be visible. |
Form Usage
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This facet allows you to search for all content items on which a specific interactive form appears. You have to select one or more content types on which an interactive form is shown in order for the "Form Usage" facet to become available. |
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View | Icon | Description | ||
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List view | The results are shown in a table sorted by the most recently modified content item. The table contains the following columns: The following columns are available in XperienCentral versions R29 and higher You can select which columns are visible (see below). You can personalize the columns that are visible in the List view. See the following section for complete information. | |||
Thumb view | The results are shown using small icons representing the content types. For each content item, the following details are shown:
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Grid view | Thumb view | The results are shown using small large icons representing the content types . For each content item, the following details are shown:
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Grid view | The results are shown using large icons representing the content types along with their names and content type. |
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along with their names and content type. |
Defining the Visible Columns in the List View
Expand the section below corresponding to your version of XperienCentral.
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In the Advanced Search List view, you can configure which columns appear in the List view table. The columns you configure appear in the current search results as well as all future searches. To configure the information columns that appear in the List view, follow these steps:
Available ColumnsThe following columns can be added to the Advanced Search List view. Click the up arrow next to a section to expand it. You can sort the results by each column that you add (ascending and descending). A description of each column appears below. When you add enough columns that they can not all be displayed width-wise at the same time, a scrollbar will become available. See also Content Item Properties for a complete explanation of the properties described in the tables below.
Hiding a ColumnTo hide a column, click [Configure columns] and clear the checkbox next to the column(s) you want to hide and then click [OK]. |
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In the Advanced Search List view, you can select which columns appear in the List view table. To do so, follow these steps:
To hide a column, |
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click the "X" to the right of the column name. For example:
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Bulk Actions
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- You do not have permission to delete the specific content item.
- You do not have permission to delete the content type that the content item belongs to.
- The content item is shared with another channel in your project.
- The content item is the home page or the home page section home page.
To perform bulk actions on multiple content items, follow these steps:
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Select "Change tags":
Select the action to perform on tags in the selected content items from the drop-down list. The options are:
Action Description Add to existing The tag(s) you select will be added to the existing tag(s) in all the selected content items. Remove all existing All existing tags will be removed from the selected content items. Replace all existing with The tag(s) you select will replace all existing tags in the selected content items. Find and remove The tag(s) you select will be removed from all the selected content items. HTML <br />
- Click [Select tags].
- Click a tag in the "Available tags" column and then click [Add]. The tag is added to the "Selected tags" column. Repeat this step to add multiple tags.
- Click [Apply]. The Tag selection dialog box closes.
- Click [Next]. You proceed to the Confirmation step.
- Click [Confirm]. The content items are processed. You will see a summary of the results.
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- Select "Change type":
Select the conversion type from the drop-down list. The options are:
Convert Option Description From media item to page Converts articles and custom media items that support XperienCentral content elements to a page. You select where in the tree structure you want the converted media items to be placed. From page to article Converts a page to the XperienCentral article media item type. From page to test modular content type
Panel borderColor #0081C0 titleColor #0081C0 This option was introduced in XperienCentral version R37.
Converts a page to a Modular Content template.
HTML <br />
Tip The conversion options "From media item to page", "From page to article" and "From page to articletest modular content type" are the default options in a clean XperienCentral environment. Your XperienCentral deployment can contain other content item types to convert to or from. The list is dependent on the custom media item types that have been developed and deployed in your XperienCentral environment. The metadata conversions described below do not vary.
HTML <br />
Select what happens to metadata during the conversion. The options are:
From media item to page
Metadata conversionConversion Description Convert all tags to page labels, creating them if necessary All tags in the media items will be converted to page labels. If the page label does not already exist, it will be created. Convert tags to page labels if they already exist Tags will be converted to page labels only if the page label already exists. Do not convert the tags to page labels No tags will be converted to page labels. From page to article and From page to test modular content item
Metadata conversionConversion Description Convert all page labels to tags, creating them if necessary All page labels in the pages will be converted to tags. If the tag does not already exist, it will be created. Convert page labels to tags if they already exist Page labels will be converted to tags only if the tag already exists. Do not convert page labels to tags No page labels will be converted to tags. HTML <br />
- If you are converting a media item to a page, click the page tree icon next to "Place under" and select the parent page of the converted pages in the "Select Page" dialog box.
- Click [Next]. You proceed to the Confirmation step. If there are any issues with the conversion, they will be listed in a table. All properties listed will be lost during the conversion. Do not proceed if you do not want to lose the specified metadata.
- Click [Confirm]. The content items are processed. You will see a summary of the results of the conversion.
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