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A single workflow can be used for different parts of a website, however, these parts may be maintained by different user roles. For this reason, you can define a kind of a generic workflow template, which is referred to as the "workflow repository model". At the outset, this template is not yet related to any user roles, pages, page sections or Content Repository items. From the workflow, you can create one or more workflow models. A workflow model does have user roles and has been assigned to one or more pages, page sections, Content Repository items or forms. In a parent/child page hierarchy, you can specify whether the child pages inherit their workflow model from the parent page or whether they use another workflow model.
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A condition defines the circumstance(s) under which a content item is allowed to go transition from one workflow state to another. The condition is based on a specified specific property or condition belonging to a content item. For example, a condition can prevent a content item from going transitioning from the "Planned" to the "Published" state if it does not have a title or if it does not have an expiration date assigned to it. A condition can be global and apply to all content types or you can select the specific content type to which it applies.
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It is possible to copy a workflow. This is useful in cases where you want to create a new workflow that differs slightly differs from an existing workflow. This allows you to quickly and easily duplicate all activities, states, conditions, and so forth within a workflow and then modify the parts of it that you want to. To do so, follow these steps:
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