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A workflow activity can have conditions assigned to it. A condition defines the properties a content item must have or the conditions it must meet in order to be able to transition from its current state to the following state. For example, you can add define the condiction condition that a content item must have a title before it can go from the "Planned" state to the "Published" state.
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A single workflow can be used for different parts of a website, however, these parts may be maintained by different user roles. For this reason, you can define a kind of a generic workflow template, which is referred to as the "workflow repository model". At the outset, this template is not yet related to any user roles, pages, page sections or Content Repository items. From the workflow, you can create one or more workflow models. A workflow model does have user roles and has been assigned to one or more pages, page sections or , Content Repository items or forms. In a parent/child page hierarchy, you can specify whether the child pages inherit their workflow model from the parent page or whether they use another workflow model.
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- Which activities exist within the workflow. An activity determines what actions can be performed within it, for example : creating a new page or modifying an article, for example.
- What the initial activity of a new page, page section, and Content Repository or form is ("Planned", for example).
- Which permissions are available for each activity. For example, an activity such as "Maintain planned object" allows for pages, page sections, Content Repository items and articles forms to be modified.
- The states the workflow contains.
- The actions the workflow contains, for example what activity the workflow transitions from when moving from one status to another.
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