In XperienCentral, you can search for content using a variety of filters. This topic explains how to locate content in XperienCentral using its search capabilities.
In This Topic
Quick Search
The XperienCentral Quick Search function allows you to search through all content items (page, article, page section, etc.) using a string or partial string including wildcard characters. The search includes both the name of a content item and content within the content item. The Search function appears at the top middle of the Workspace:
When you enter a search term or terms, the 20 most relevant content items that contain the specified text are shown in a list. Select the item from the list, and it appears in the Workspace.
The list of found items is sorted according to relevance. The "Top hit" is the content item that XperienCentral finds the most relevant based on your search term(s). The rest of the content items that match your query are listed below the "Top hit". If you cannot find what you are looking for using the Quick Search, select the option Go to the Advanced Search to do an advanced query that contains multiple filters that you can use to find what you are looking for.
You can also search for content items according to their internal ID/version ID. To look up the ID/version ID of a content item, navigate to the Status tab of the Properties pane. To search for a content item according to its ID/Version ID, enter a full or partial string in the Search field. All content items/versions that contain the string you specify will be returned.
Advanced Search
Using XperienCentral's advanced search function, you can perform sophisticated queries based on metadata contained in all content types. You can search based on any metadata present including author, publication date, keyword terms, and so forth. By specifying several search criteria, you can quickly and easily narrow your search for the exact content item or items you are looking for. When you specify more than one metadata criteria, they have an "AND" relationship with each other, which means that only the content items that match all criteria will be returned. If you specify more than one criteria within the same category, they have an "OR" relationship with each other.
The Advanced Search window consists of a pane on the left side where you can select the metadata against which you want to search, at the top there are buttons with which you can select how the results appear, and a main pane where the search results are shown. When the Advanced Search window initially appears, the results of the quick search are shown in the "Results" pane.
The Advanced Search functionality is especially useful for websites that contain a large number of content items. When multiple editors produce dozens or hundreds of pages, articles, and other content items, it can be difficult for everyone to be able to locate a specific content item from memory.
Advanced Search Facets
In the left pane of the Advanced Search pane you find the facets that you can use to locate content items:
Expand a section below for more information on how to use a specific facet. For some facets, the condition(s) that it tracks must be met in order for it to appear. For example, if no interactive form has been placed on a content item, the "Form Usage" facet will not be visible.
Content Type
Keywords
Last Modified Date
Last Modified By
Workflow
Language
Version
Publication Date
Expiration Date
Creation Date
Author
Used in
With Ancestor
Form Usage
Channel
When you select more than one facet, they have an AND relationship with each other. For example, if you select "Page" as the content type and the workflow status "Published", the search results will only contain published pages.
Searching by Content Item ID
All content items in XperienCentral have a unique internal indentifier assigned to them. Versions of content items share the unique internal content item identifier but they also have a version identifier that identifies the content item version uniquely. In the main "Search" field you can search for content items according the both the ID and version ID. When you search according to ID, all versions of the content items will be returned (if there are multiple).
To look up the ID/version ID of a content item, navigate to the Status tab of the Properties pane.
To search for a content item according to its ID/Version ID, enter a full or partial string in the main Search field. All content items/versions that contain the string you specify will be returned.
Sorting Search Results
The results of an advanced search can be sorted in a number of ways.
Sort type | Description |
---|---|
Relevance | Results are sorted according to their relevance. The relevance of a content item is determined using an algorithm that produces a score. The higher the score, the more relevant the content item is determined to be. Content items that have a newer last modified date are considered more relevant than older items, items which contain keywords in their titles are considered more relevant than items that contain the keyword in its list of terms, and so forth. |
Title: ascending | Content items are sorted from A to Z according to their title. |
Title: descending | Content items are sorted from Z to A according to their title. |
Last Modified Date: oldest first | Content items are sorted by date with the oldest date appearing at the top of the list. |
Last Modified Date: newest first | Content items are sorted by date with the newest date appearing at the top of the list. |
Publication Date: oldest first | Content items are sorted by publication date with the oldest date appearing at the top of the list. |
Publication Date: newest first | Content items are sorted by publication date with the newest date appearing at the top of the list. |
Expiration Date: oldest first | Content items are sorted by expiration date with the oldest date appearing at the top of the list. |
Expiration Date: newest first | Content items are sorted by expiration date with the newest date appearing at the top of the list. |
Toggling Between Views
The search results can be shown in different views. The following views are available:
View | Icon | Description |
---|---|---|
List view | The results are shown in a table sorted by the most recently modified content item. The table contains the following columns:
| |
Thumb view | The results are shown using small icons representing the content types along with their names, its relative path, its publication status, and its publication date (if any). | |
Grid view | The results are shown using large icons representing the content types along with their names and content type. |
Bulk Actions (Delete)
You can delete multiple content items simultaneously using Bulk Actions. The bulk delete action can be applied to the result of a specific advanced search. You can select one or multiple content items in the search results for deletion.
Because you can delete potentially hundreds of content items at once and the fact that this action cannot be undone, you should naturally be very careful when using the bulk delete feature.
You cannot delete a content item using Bulk Actions if:
- You do not have permission to delete the specific content item.
- You do not have permission to delete the content type that the content item belongs to.
- The content item is shared with another channel in your project.
- The content item is the home page.
To perform bulk actions on multiple content items, follow these steps:
- Perform an advanced search.
- With the results of the advanced search shown, click the [Actions] button in the top right part of the Advanced Search panel and select "Bulk Delete" from the drop-down:
Bulk Delete - Select Items
Click the checkbox to the left of a content item to select it for deletion. For example:
To select all content items for deletion, click the checkbox in the upper left part of the panel next to "Title". For example:
Click [Next].
Bulk Delete - Confirm Bulk Action
On the Confirmation step, you must confirm that you want to delete the content items that you selected in step 1. To return to step 1 to double-check the content items you selected, click the link to step 1 in the upper left part of the dialog box:
Any content items that you selected which cannot be deleted for one of the reasons described above are listed below the [Confirm] button. The reason that you cannot delete the content item(s) appears above the list.
To confirm the bulk deletion, click [Confirm]. Both [Confirm] buttons perform the same action. The [Confirm] button at the bottom right part of the dialog box is available because the other [Confirm] button can scroll off the screen if the list of content items is long.
Bulk Delete - Progress/Results
Once you click [Confirm], the progress of the bulk delete action is shown. When the bulk delete action has completed, you will see the results. For example:
If any error(s) were encountered, they will appear in this dialog box. To return to the Advanced Search results, click [OK]. To close the Advanced Search dialog box, click [Close].